Today I would like to show you a COMPLETE, sample briefing.
The briefing comes from my book SPEAKING AND WRITING EXPERT. How to Pass STANAG 6001 English Exam. Level 3.
Unknown perpetrators broke into your base last night as the monitoring system was out of service. You have been tasked with delivering a briefing on two possible solutions to this problem, describing their advantages and disadvantages. Recommend one of them and justify your choice.
repairing the old monitoring system
buying a new monitoring system
Good morning, Ladies and Gentlemen.
My name is Captain Nowak and I am responsible for security of our base.
As you probably know, unknown offenders broke into the base last night because the monitoring system did not work.
I have been tasked to deliver a briefing on two possible solutions to the difficult problem of the monitoring system failure we have been faced with.
I have divided my speech into two parts. In part 1, I will present the advantages and disadvantages of repairing the old monitoring system and in part 2, I will discuss the pros and cons of buying a new one.
Let me start with solution 1, which is repairing the old system.
It has at least 2 advantages.
Firstly, this option is definitely cheaper. I have already contacted our IT specialist who claims he can have the failure mended as part of the guarantee offered by the producer due to the fact that the problem was not caused by the improper use of the devices.
Secondly, it is also faster because our experience shows that such failures are usually repaired within one day, which has also been confirmed by the customer service of the producer who assured me that the matter would be dealt with within 24 hours.
However, this solution has also some drawbacks.
To begin with, this is not the first time that we have encountered such a situation. The failures occurred on a number of previous occasions, causing unnecessary anxiety among the troops and consequently requiring dealing with morale-related issues.
Another drawback of this solution is that the guarantee period is coming to an end and if the situation keeps repeating itself, it might turn out to be an expensive option as we will be forced to pay for subsequent repairs from the unit’s budget.
I will now move on to solution 2, which is buying a new electronic monitoring system.
I would like to begin with the advantages of this option.
The greatest benefit of this option is that we can assume that the new, up-to-date system will be more reliable than the old one. Also, we can make sure that the new agreement with the producer contains relevant regulations connected with the maintenance and guarantee in case there is a failure.
On the other hand, there are also some disadvantages.
Firstly, the new system constitutes significant expenditure which has not been planned in this year’s budget. Therefore, it would require shifting some funds from other allocations, which would entail a number of additional inconveniences.
Secondly, it would be a lengthy process due to the fact that such a purchase requires a tender procedure which, as I am sure you all know, would take weeks as formal requirements and deadlines have to be observed.
To sum up, I would like to recommend solution 2. Despite being more expensive and time-consuming, in the long run it may prove to be cheaper and, above all, it would contribute to greater security of our people and facilities, which should always be a priority for us.
This brings me to the end of my briefing.
If you have any questions, feel free to ask them now.
This briefing takes about 4 minutes when delivered in speaking. You can try recording yourself to check.
It consists of 4 parts: an introduction, part 1 (solution 1), part 2 (solution 2) and a conclusion (containing a recommendation).
As you see, the USEFUL PHRASES and SEQUENCING WORDS have been written in bold for you.
You can use them in every briefing you prepare irrespective of the topic as they are universal.
If you have any questions, don’t hesitate to write a comment below the post ⬇ or contact me via e-mail: firstname.lastname@example.org